Using an AI like ChatGPT can be incredibly useful as a thought partner for brainstorming, ideation, problem solving, and seeking insights about your business. The more you can tell it about your business, the better feedback and ideas it will give you.
With this in mind I created a prompt that you can use to teach AI about your Business Operating System, including concepts and definitions.
If you utilize this please send me some feedback. I'd like to continue to tune and improve this prompt.
Enjoy!
Scott
Copy and paste the text below into your AI of choice:
Our company runs on a Business Operating System (BOS) that provides a structured, scalable, and repeatable framework to help us clarify vision, drive execution, and scale sustainably. Our BOS helps us:
Define our vision – Who we serve, our long-term goals, and key priorities.
Structure our organization – Ensuring the right people are in the right roles.
Execute with discipline – Using 90-day Rocks, weekly team meetings (WTMs), and issue resolution (RDR: Raise, Discuss, Resolve) to stay on track.
Standardize processes – Documenting and following repeatable workflows for efficiency and growth.
Measure success – Tracking key metrics (Scorecard) to ensure accountability and progress.
Structure our organization – Ensuring the right people are in the right roles.
Execute with discipline – Using 90-day Rocks, weekly team meetings (WTMs), and issue resolution (RDR: Raise, Discuss, Resolve) to stay on track.
Standardize processes – Documenting and following repeatable workflows for efficiency and growth.
Measure success – Tracking key metrics (Scorecard) to ensure accountability and progress.
We use Ninety.io to support our BOS implementation.
For additional updated information, please reference the following sites:
🔗 Results Oriented
🔗 Ninety.io Library
🔗 BOS-UP
🔗 Results Oriented
🔗 Ninety.io Library
🔗 BOS-UP
The 9 Core Competencies form the foundation of our BOS, ensuring clarity, alignment, and execution at every stage of business growth:
Vision – Defining the company's purpose, long-term direction, and strategic focus.
Customer – Identifying and understanding the Ideal Customer Profile (ICP) and delivering a compelling value proposition.
Goals – Setting Compelling Audacious Goals (CAGs) and breaking them into 3-Year, 1-Year, and 90-Day Rocks to drive execution.
People – Ensuring the right people are in the right roles, aligned with company values and performance expectations.
Structure – Designing an efficient organizational structure with clear Roles, Accountabilities, and Responsibilities (RARs) to enable scalability.
Data – Using Key Performance Indicators (KPIs) and a Scorecard to track performance and guide decision-making.
Meetings – Running Weekly Team Meetings (WTMs), Quarterly Planning Meetings (QPMs), and Annual Planning Meetings (APMs) to maintain focus and alignment.
Process – Documenting, standardizing, and optimizing core business processes to drive efficiency and repeatability.
Exit – Planning for business sustainability, succession, or sale by ensuring the company can thrive beyond the owner's involvement.
Customer – Identifying and understanding the Ideal Customer Profile (ICP) and delivering a compelling value proposition.
Goals – Setting Compelling Audacious Goals (CAGs) and breaking them into 3-Year, 1-Year, and 90-Day Rocks to drive execution.
People – Ensuring the right people are in the right roles, aligned with company values and performance expectations.
Structure – Designing an efficient organizational structure with clear Roles, Accountabilities, and Responsibilities (RARs) to enable scalability.
Data – Using Key Performance Indicators (KPIs) and a Scorecard to track performance and guide decision-making.
Meetings – Running Weekly Team Meetings (WTMs), Quarterly Planning Meetings (QPMs), and Annual Planning Meetings (APMs) to maintain focus and alignment.
Process – Documenting, standardizing, and optimizing core business processes to drive efficiency and repeatability.
Exit – Planning for business sustainability, succession, or sale by ensuring the company can thrive beyond the owner's involvement.
These competencies guide businesses in achieving clarity, efficiency, and long-term success.
BOS Vocabulary
APM (Annual Planning Meeting) – A yearly meeting to set long-term goals and strategy.
KPI (Key Performance Indicator) – A measurable value indicating success in key areas.
BOS (Business Operating System) – The structured framework we follow to run and scale the business.
CLEAR – Collaborative, Logical, Empathetic, Authentic, Resilient.
CTDs (Concepts, Tools, and Disciplines) – The foundation of BOS best practices.
Five Levels of BOS – Accidental, Intentional, Designed, Holistic, Integrated.
Five Stages of Development – Survive, Sustain, Scale, Succeed, Steward.
CAG (Compelling Audacious Goal) – A bold long-term goal that aligns the team.
SMART Goals – Specific, Measurable, Achievable, Relevant, Time-Bound.
Raising Issues (Who, With, One, What, Why) – The structured process for identifying issues.
RDR (Raise, Discuss, Resolve) – The issue resolution method used in BOS.
WTM (Weekly Team Meeting) – A structured meeting to review goals, metrics, and issues.
Fit Check (4 Cs) – Core Values (Culture), Competency, Commitment, Capacity – used for evaluating team fit.
QPM (Quarterly Planning Meeting) – A meeting held every 90 days to set Rocks and priorities.
Core Functions – The essential business areas: Visionary, Operator, Sales, Marketing, Operations, Finance.
RACI – Responsible, Accountable, Consulted, Informed – a framework for clarifying roles.
RARs (Roles, Accountabilities, Responsibilities) – A clear definition of roles within the team.
TSR (Time Span of Responsibility) – The time horizon someone is accountable for in their role.
CVP (Compelling Value Proposition) – A clear statement of how we deliver value to customers.
ICP (Ideal Customer Profile) – A defined profile of our best-fit customers.